--- site_name: Toret.net site_description: WooCommerce plugins for European e-shops site_url: https://www.toret.net contact_email: info@toret.net title: Automatic E-Shop Invoicing Saves Time and Effort. How to Implement It in WooCommerce? url: https://www.toret.net/automatic-e-shop-invoicing-saves-time-and-effort-how-to-set-it-up-in-woocommerce/ date: 2024-03-18 modified: 2026-02-16 type: post categories: [Blog, Návody] tags: [automation, invoicing, WooCommerce invoicing] --- # Automatic E-Shop Invoicing Saves Time and Effort. How to Implement It in WooCommerce? 18/03/2024 [![Automatic invoicing is possible in WooCommerce](https://www.toret.net/wp-content/uploads/2024/03/automaticka-fakturace-ve-WooCommerce-1024x536.png "Automatic invoicing is possible in WooCommerce")](https://www.toret.net/wp-content/uploads/2024/03 / automaticka-fakturace-ve-WooCommerce.png) With automatic invoicing in your e-shop, you save time and prevent errors. Learn how to set it up in WooCommerce in our article. 18/03/2024 [Blog](https://www.toret.net/category/blog/)| [Návody](https://www.toret.net/category/navody/) Issuing invoices in an e-shop – who actually enjoys that? It’s an unpleasant obligation that consumes time and resources, and mistakes can even lead to penalties. But it doesn’t have to be this way. How can you **invoice correctly** while spending **as little time and effort as possible?** The answer is automatic invoicing. In this article, we’ll explain **e-shop invoicing obligations** and show you **how to simplify and speed up invoicing through automation.** Table of Contents [Toggle](https://www.toret.net/automatic-e-shop-invoicing-saves-time-and-effort-how-to-set-it-up-in-woocommerce/) - [Does an E-Shop Have to Issue Invoices?](https://www.toret.net/automatic-e-shop-invoicing-saves-time-and-effort-how-to-set-it-up-in-woocommerce/#Does_an_E-Shop_Have_to_Issue_Invoices) - [What Must an Invoice Include?](https://www.toret.net/automatic-e-shop-invoicing-saves-time-and-effort-how-to-set-it-up-in-woocommerce/#What_Must_an_Invoice_Include) - [How to Handle Invoicing in an E-Shop?](https://www.toret.net/automatic-e-shop-invoicing-saves-time-and-effort-how-to-set-it-up-in-woocommerce/#How_to_Handle_Invoicing_in_an_E-Shop) - [Manual Invoice Issuing](https://www.toret.net/automatic-e-shop-invoicing-saves-time-and-effort-how-to-set-it-up-in-woocommerce/#Manual_Invoice_Issuing) - [Manual Invoicing in Invoicing Software](https://www.toret.net/automatic-e-shop-invoicing-saves-time-and-effort-how-to-set-it-up-in-woocommerce/#Manual_Invoicing_in_Invoicing_Software) - [Connecting Your E-Shop with Invoicing Software](https://www.toret.net/automatic-e-shop-invoicing-saves-time-and-effort-how-to-set-it-up-in-woocommerce/#Connecting_Your_E-Shop_with_Invoicing_Software) - [How Does Automatic Invoicing Work?](https://www.toret.net/automatic-e-shop-invoicing-saves-time-and-effort-how-to-set-it-up-in-woocommerce/#How_Does_Automatic_Invoicing_Work) - [Why Start Using Automatic Invoicing?](https://www.toret.net/automatic-e-shop-invoicing-saves-time-and-effort-how-to-set-it-up-in-woocommerce/#Why_Start_Using_Automatic_Invoicing) - [Automatic Invoicing Improves E-Shop Efficiency](https://www.toret.net/automatic-e-shop-invoicing-saves-time-and-effort-how-to-set-it-up-in-woocommerce/#Automatic_Invoicing_Improves_E-Shop_Efficiency) - [Products mentioned in this article:](https://www.toret.net/automatic-e-shop-invoicing-saves-time-and-effort-how-to-set-it-up-in-woocommerce/#Products_mentioned_in_this_article) ## Does an E-Shop Have to Issue Invoices? Not always. You **do not have to issue invoices to private individuals** unless they explicitly request one. However, you must always issue invoices to **business entities** (sole traders, companies). Technically, though, it is much easier to automatically issue invoices to all customers, and most e-shops follow this approach. > *You don’t always have to issue invoices, but it is simpler to generate them automatically for all orders.* ## What Must an Invoice Include? The content of an invoice varies depending on whether you are a **VAT payer** and whether you keep **accounting records**. | Non-VAT Payer | VAT Payer | | --- | --- | | **If not keeping accounting records:** – full name (sole trader) or company name – registered address (billing address) – Company ID – entry in the relevant register (e.g., Trade Register) – statement “Not a VAT payer” – amount **If keeping accounting records, additionally:** – items listed above – designation and content of the accounting document – information about transaction participants – total amount (or unit price and quantity) – date of issue – date of taxable supply (if different) – signature of responsible person | – seller’s details – full name or company name – registered address – Company ID and VAT ID – entry in relevant register (including section and file number for companies) – customer details – full name or company name – registered address – Company ID and VAT ID (if applicable) – delivery date – scope and type of service or quantity and type of product – tax base – tax rate – VAT amount – total amount – date of issue | ## How to Handle Invoicing in an E-Shop? There are several ways to manage invoicing in an e-shop. Let’s take a closer look. ### Manual Invoice Issuing Especially new entrepreneurs often don’t want to invest in invoicing software and choose **manual invoice creation** in text or spreadsheet editors (e.g., MS Word, Excel), which are **not designed** for this purpose. This method is not only **time-consuming**, but it also lacks **any correctness checks**. Even if you issue only a few invoices per year, we recommend using invoicing software instead. Many offer a **free version** that allows a limited number of invoices per year at no cost. ![Pros and cons of manual invoicing without specialized software](https://www.toret.net/wp-content/uploads/2024/03/manualni-vystavovani-faktur-v-e-shopu-2.png "Pros and cons of manual invoicing without specialized software") ### Manual Invoicing in Invoicing Software A more advanced option is using invoicing software, which allows you to invoice **faster** and ensures **formal correctness**. Examples include i Doklad or Fakturoid. Invoicing software **speeds up issuing,** ensures all **required details** are included, **automatically numbers invoices,** and alerts you if data is entered incorrectly. However, you still need to **manually copy data** from your e-shop into the invoicing system and check whether invoices have been issued for all orders. ![Pros and cons of manual invoicing using invoicing software](https://www.toret.net/wp-content/uploads/2024/03/manualni-vystavovani-faktur-pomoci-fakturacniho-programu.png "Pros and cons of manual invoicing using invoicing software") ### Connecting Your E-Shop with Invoicing Software The most advanced solution is **using invoicing software connected directly to your e-shop.** In WooCommerce, this is possible thanks to **[invoicing plugins](https://www.toret.net/plugin/invoicing-and-accounting/).** With an invoicing plugin, **data is transferred automatically from your WooCommerce store to the invoicing system.** There is no need to manually copy order details or check whether all invoices have been issued. ![Pros and cons of automatic invoicing in WooCommerce](https://www.toret.net/wp-content/uploads/2024/03/automaticke-vystavovani-faktur-ve-WooCommerce-e-shopu.png "Pros and cons of automatic invoicing in WooCommerce") Invoicing features are available **directly within your e-shop administration** – for example, issuing and sending invoices directly from the order screen or receiving alerts about orders without invoices. You can **invoice in just a few clicks** or **fully automate** the entire process for maximum efficiency. [![WooCommerce and invoicing plugin integration enables invoicing in just a few clicks.](https://www.toret.net/wp-content/uploads/2024/03/iDoklad-prehled-objednavek-1024x293.png "WooCommerce and invoicing plugin integration enables invoicing in just a few clicks.")](https://www.toret.net/wp-content/uploads/2024/03 / i Doklad-prehled-objednavek.png) Connecting WooCommerce with an invoicing plugin allows issuing, sending, and editing invoices with a single click. ## How Does Automatic Invoicing Work? Thanks to integration with invoicing software, invoicing can run fully automatically. After an order is created, the necessary data is sent to the invoicing system, which **automatically generates the invoice.** There is no need to manually check whether invoices were issued. A link to the invoice can be **automatically added to the order confirmation email** sent to the customer. You can similarly automate the issuance of **proforma invoices** or **credit notes** (for refunds). All these automations can be linked to WooCommerce order statuses according to your store’s needs. ### Why Start Using Automatic Invoicing? Automatic invoicing offers these benefits: - **Easy setup:** Implementation and configuration are simple. Once set up, no further action is required. - **Reliability:** Automatic data transfer prevents errors. Invoice details match exactly what the customer entered. - **Formal correctness:** Since invoices are issued by specialized software, they always contain all required elements. - **Time savings:** After initial configuration, invoicing runs automatically without manual intervention. - **Convenience:** Everything is accessible in one place. You can view and edit invoices directly in your e-shop admin without switching platforms. ## Automatic Invoicing Improves E-Shop Efficiency Automatic invoicing in WooCommerce is a powerful tool. It **saves time and effort**, ensures **accuracy**, and frees up your capacity for other important tasks. At the same time, it remains a **financially and technically accessible solution** that any WooCommerce store owner can implement without programming skills. Simply choose suitable invoicing software and connect it using the appropriate plugin. **Start automating invoicing in WooCommerce with the [iDoklad plugin](https://www.toret.net/product/idoklad/) today.** ## Products mentioned in this article: [![Toret iDoklad for Woocommerce](https://www.toret.net/wp-content/uploads/2016/03/Toret-iDoklad-pro-Woocommerce.png "Toret iDoklad for Woocommerce")](https://www.toret.net/product/idoklad/) ## [iDoklad](https://www.toret.net/product/idoklad/) €69,00 / year Buy [View basket](https://www.toret.net/cart/ "View basket") --- [automation](https://www.toret.net/tag/automation/)[invoicing](https://www.toret.net/tag/invoicing/)[WooCommerce invoicing](https://www.toret.net/tag/woocommerce-invoicing/) ←[E-Shop Automation Increases Operational Efficiency and Saves Time and Effort. How to Implement It in WooCommerce?](https://www.toret.net/efficient-e-shop-operations-tips-on-how-to-save-time-and-work-in-woocommerce/) [E-shop terms and conditions should not be neglected. 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